43 Handy Excel Shortcuts You Can’t Live Without

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July 18, 2018 11:03 pm Published by

Many marketers use Microsoft Excel every day, whether it’s to create a chart, analyze data, or run a report to present at the next team meeting.

Creating reports like these in Excel is time-consuming enough. How can we spend a little less time navigating, formatting, selecting, and entering formulas for our data? Wouldn’t it be great if there were keyboard shortcuts that could help us get our work done faster?

So glad you asked.

We’ve put together a list of 43 keyboard shortcuts for Microsoft Excel. Although you can do all of these maneuvers manually, knowing these tricks will help save you time so you can focus on the stuff that really matters.

Click here to download our collection of free Excel templates that will make your life easier.

All of these shortcuts can be accessed on PC and Mac, so we’ve included both types below where applicable.

(Note for Mac users: To access the F keys (F1–F12), you’ll have to hold the Fn key before pressing any F key — unless you’ve enabled those keys as standard function keys.)

43 Excel Shortcuts You’ll Definitely Want to Bookmark

Navigation Shortcuts

These simple shortcuts can help you navigate between workbooks, sheets, rows and columns:

Move up through a selectionShift + Enter (PC and Mac)
Jump to the top of a columnCTRL + ↑ (PC); Command + ↑ (Mac)
Jump to the bottom of a columnCTRL + ↓ (PC); Command + ↓ (Mac)
Jump to the corner of a selection (Note: Rotate to each corner by repeating this keystroke)CTRL + . (PC and Mac)
Close the active workbook windowCTRL + w (PC); Command + W (Mac)
Switch to previous workbook windowCTRL + Shift + F6 (PC); Command + Shift + F6 (Mac)
Switch to the next open worksheetCTRL + Tab (Mac only)
Switch to the previous open worksheet (Mac)CTRL + Shift + Tab (Mac only)
Start a new chart sheetF11 (PC and Mac)
Insert a new sheetShift + F11 (PC and Mac)
Repeat the last actionCTRL + y (PC); Command + Y (Mac)
Fill selected cell with the content in the cell above selected cellCTRL + d (PC and Mac)
Fill selected cell with the content in the cell to the left of selected cellCTRL + r (PC and Mac)

Format Shortcuts

Formatting in Excel can be difficult if you don’t know of what you’re doing. Here are a few shortcuts that to help you easily format your cells. To start, here’s a featured formatting shortcut you might not have known about:

Find and replace valuesCTRL + F (PC); Command + F (Mac)
Show all values as percentagesCTRL + Shift + % (PC and Mac)
Show all values as currency (Note: Replace $ with your own country’s currency key)CTRL + Shift + $ (PC and Mac)
Show all values in general number formatCTRL + Shift + ~ (PC and Mac)
Apply or remove bold formatting to selected cellsCTRL + 2 (PC); Command + b (Mac)
Apply or remove italic formatting to selected cellsCTRL + 3 (PC); Command + i (Mac)
Hide selected rowsCTRL + 9 (PC and Mac)
Unhide selected rowsCTRL + Shift + ( (PC and Mac)
Hide selected columnsCTRL + 0 (PC and Mac)
Unhide selected columnsCTRL + Shift + ) (PC and Mac)
Insert current dateCTRL + ; (PC and Mac)
Insert current timeCTRL + Shift + : (PC); Command + ; (Mac)
Insert a hyperlinkCTRL + k (PC); Command + k (Mac)
Apply an outline border to selected cells (see screenshot below)CTRL + Shift + & (PC); Command + Option + 0 (Mac)

Here’s what cells look like with (left) and without (right) a border:

Excel spreadsheet with no border outlineExcel spreadsheet with outline border applied around cells

Shortcuts for Selecting Rows & Columns

Save yourself the manual dragging and selecting rows and columns with these handy keyboard tricks. To start, here are two featured rows-related shortcuts you might not have known about:

Expand the selection by one cell either upward (↑) or downward (↓)Shift + ↑ [or] Shift + (PC and Mac)
Expand the selection to the last non-empty cellCTRL + Shift + Arrow Key (PC); Command + Shift + Arrow Key (Mac)
Select entire columnCTRL + [spacebar] (PC and Mac)
Select entire rowShift + [spacebar] (PC and Mac)
Select entire sheetCTRL + a (PC); Command + a (Mac)
Select only the visible cells in the current selectionAlt + ; (PC); Command + Shift + z (Mac)

Formula Shortcuts

Formulas are a huge part of every marketer’s Excel toolkit. Here are a few shortcuts that’ll make you a formula wiz:

Start a formula (e.g. “=A4+A5”)= (i.e. press the “equals” sign; PC and Mac)
Insert AutoSum formulaAlt + (PC); Command + Shift + t (Mac)
Edit active cellF2 (PC); CTRL + u (Mac)
Display the Formula Builder after you type a valid function name in a formulaCTRL + a (PC and Mac)

Miscellaneous Shortcuts

Here are a few more time-saving shortcuts. To start, here’s a final featured shortcut for managing the size of your Excel worksheet:

Save your work as…Control + Shift + s (PC); Command + Shift + s (Mac)
Open spelling & grammar checkF7 (PC and Mac)
Insert a comment (see screenshot below)Shift + F2 (PC and Mac)

Insert a comment in Excel

Want more Excel tips? Check out this list of common Excel error messages and how to fix them.

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